Content traceability

Trace Nodeum archiving operations with audit trails, task/file statuses, and common stop or error causes.

Archiving with Nodeum

Traceability

Digital archiving requires adherence to strict procedures for scanning, indexing, and storing documents securely and systematically. Nodeum provides comprehensive workflow solutions covering these key aspects.

Secure Storage & Accessibility

• Indexing and Secure Storage: Digital documents are indexed and stored securely, maintaining the original format to prevent unauthorized alterations.

• Integrity Checks: Optional integrity checks can be applied during the archiving process to ensure document authenticity.

Foolproof Archiving

• Metadata Attachment: Attach metadata to files for controlled and secure lifecycle management.

• Read-Only Storage: Archive contents onto read-only storage for additional protection.

Document Access

• Monitoring and Audit Trails: All operations are monitored, with comprehensive audit trails available.

• Workflow Reporting: Nodeum provides detailed reports on archiving workflows and integrity checks.

Audit Trails for Tasks

Audit trails are critical for tracking the history and accountability of tasks. They record actions taken, by whom, and when they occurred, ensuring transparency and assisting in troubleshooting and compliance.

Key Benefits

• Accountability: Provides a clear record of who performed actions.

• Transparency: Enhances visibility into task progression.

• Efficiency: Aids in quickly identifying issues or bottlenecks.

Implementation Tips

• Use robust logging systems to capture detailed actions.

• Regularly review audit logs to ensure task integrity.

• Ensure compliance with any relevant regulations or standards.

Incorporating audit trails into task management can improve overall process control and reliability.

Task Status

Each task concludes with a status, which indicates the processing outcome. Refer to the table below for descriptions of each status type.

Status	Definition	Action to do
Done	Task is finished with success	N/A
Stop by User	Task is stopped by a user prior to the end	N/A
Finish with Warning	Task is finished but some files were not processed correctly	Review the processed files to better understand the root cause of this problem and why the message appears.
Stop by System	The task is stopped by the System	Understand why the system stopped the task; going into the task’s log will provide the required details.
Error	The task is stopped anomaly	Understand why an error occurs; going into the system log will provide the required details.

Root cause of "Stop by System" status

Below is a list of logs accessible following a system shutdown:

Log	Definition	Action
Drive %s is in Maintenance Mode. Set it Online to Start the Execution of this Task	Drive N°xx is on maintenance	Select another drive to run the task
Error during allocation of a scratch tape to the pool	impossible to get a tape from de scratch pool	Check if tape are in the scratch pool
File is not copied on any Tape on this pool	When we will reload a file and the files doesn't exist on a tape in the pool choosen
Invalid cloud pool	Cloud pool doesn't exist	create the cloud pool before to run the task
Invalid Destination or Task destination is invalid	The destination choosen doesn't exist or the connection failed	Check if the destination exist
Invalid NAS pool	NAS pool doesn't exist	create the NAS pool before to run the task
Invalid Pool	Pool choosen doesn't exist	Check if the pool exist. If not create it
Pool does not have a valid tape and scratch pool is empty	No tape is in the pool and no tape in scratch pool	Insert a tape in the pool. Don't forget to format it before to run the task
Pool does not have a valid tape and unable to get a scratch volume for this task	No tape is in the pool and impossible to get a tape in scratch pool	Insert a tape in the pool. Don't forget to format it before to run the task
Tape %s is not in the library	Tape Nbre xx is not in the tape library	Put the tape in the library
Tape destination is invalid	barcode doesn't exist. The tape haven't mount and is out of tape library
Tape pool destination is invalid	tape pool doesn't exist	create the tape pool before to run the task

Files Status

Status	Definition	Actions
ACCESS	Permission Denied on File (in Source or Destination).	Check the privilege.
EINVAL	Invalid Argument. The device is not managed, or the device is not well configured.	Check the Configuration.
ENOSPC	Not enough space on the device.	Move Data from Cache to Secondary Storage
EROFS	The problem of writing in the file system.	Perhaps the file system is in Read-Only
FAILED	Some special characters in the name of the file could block the process of this file. The number of characters (in the file's name) is too long.	Rename the file with appropriated character(s) and restart the task. Check in the Primary Storage if the file is available.
FATALERR	The problem of DB update in the LTFS format.
GETCACHERR	The file is removed from secondary storage.
LTFSERR	LTFS error. Mount LTFS ERROR.	Make a tape Consistency.
MLERROR	Error during a data enrichment.
NOTEMPTY	Impossible to delete a folder empty.
NOFILE	File source do not exist. File source is not available. This situation is due because the file(s) are not on the source or the destination.	Check the connectivity of the Storage
OFFLINE	Storage is not connected to Nodeum. Tape barcode is not readable.	Connect the Storage. Check the barcode of the tape
OK	Files copy or move with Success.
PARTIAL	Copy did with success on a part of files
TAPEERR	Tape drive or Tape Library on Error.	Check if the tape library is ready.
UPTODATE	The same file(s) already exist in the destination.