Content traceability

Traceability

Digital archiving relies on strict rules and procedures for scanning, indexing, and archiving documents in a secure and well-structured manner. Nodeum provides in its workflows, answers to all of these topics.

Secure Storage & Accessibility

All digital documents are :

• indexed and stored in a secure archive

• stored in their original format, they are not alterable with a proprietary format

Each archiving workflow can apply (optional) an integrity check on all digital documents that are archived.

Full-proof Archiving

• Metadata can be attached to each file archived to list, control and secure the lifecycle

• Archive contents on read-only storage.

Document Access

All operations are monitored, and audit trails are available

An audit trail into all archiving workflow processed and also integrity check reporting are provided by Nodeum.

Task Log

List of log available after a Stop by System :

Log	Definition	Action
Drive %s is in Maintenance Mode. Set it Online to Start the Execution of this Task	Drive N°xx is on maintenance	Select another drive to run the task
Error during allocation of a scratch tape to the pool	impossible to get a tape from de scratch pool	Check if tape are in the scratch pool
File is not copied on any Tape on this pool	When we will reload a file and the files doesn't exist on a tape in the pool choosen
Invalid cloud pool	Cloud pool doesn't exist	create the cloud pool before to run the task
Invalid Destination or Task destination is invalid	The destination choosen doesn't exist or the connection failed	Check if the destination exist
Invalid NAS pool	NAS pool doesn't exist	create the NAS pool before to run the task
Invalid Pool	Pool choosen doesn't exist	Check if the pool exist. If not create it
Pool does not have a valid tape and scratch pool is empty	No tape is in the pool and no tape in scratch pool	Insert a tape in the pool. Don't forget to format it before to run the task
Pool does not have a valid tape and unable to get a scratch volume for this task	No tape is in the pool and impossible to get a tape in scratch pool	Insert a tape in the pool. Don't forget to format it before to run the task
Tape %s is not in the library	Tape Nbre xx is not in the tape library	Put the tape in the library
Tape destination is invalid	barcode doesn't exist. The tape haven't mount and is out of tape library
Tape pool destination is invalid	tape pool doesn't exist	create the tape pool before to run the task

Audit Trails

Result of Task execution

Each task finishes with a status, each task status determines the result of the processing that has been executed. You can have a look into the below table about the description of each type of status.

Status	Definition	Action to do
Done	Task is finished with success	N/A
Stop by User	Task is stopped by a user prior to the end	N/A
Finish with Warning	Task is finished but some files were not processed correctly	Review the processed files to better understand the root cause of this problem and why the message appears.
Stop by System	The task is stopped by the System	Understand why the system stopped the task; going into the task’s log will provide the required details.
Error	The task is stopped anomaly	Understand why an error occurs; going into the system log will provide the required details.